TERMS OF COOPERATION WITH OUR FIRM
Your Group will be assigned for handling to a lawyer who will act as your main contact person, available by email and phone. All correspondence on all matters pertaining to your companies (legal, accounting, administration), will be channelled through your lawyer , who is supported by his/her team, to avoid having several persons contacting you at once and for various issues.
We will advise you the Timing for the actions and tasks which are fixed by Law and fixed by state authorities and other third parties, i.e. incorporation of the legal entities, issuance of the apostille etc. On the issues where Timing can be fixed only after the scope of work is defined, the size of the documents is clear etc., the Timing should be defined and agreed between us acting reasonably.
The Communication should be organized by email, telephone, courier services and other ways applicable to the Company and our office (i.e. skype etc.). Once executed the document will be immediately sent to the client by email scanned followed by the originals to be sent via courier service (mainly DHL).
1. Data Protection and Confidentiality
We undertake to our clients that we will use all reasonable endeavours to keep all information delivered to us confidential. We, in accordance with our statutory obligations, protect personal information and personal data from unauthorised access, use or disclosure. We reserve the right to treat the obligations of confidentiality as not applicable and may disclose to third parties confidential or personal information and data only when obliged to do so by the laws of the Republic of Cyprus (the Processing of Personal Data (Protection of Individuals) Law of 2001 as amended and the General Regulation (EU) 2016/679, and Directive 2016/680, which applies specific data protection rules in the area of law enforcement). For the purposes of the Processing of Personal Data Law, all law firms and service providers processing personal data, such as GCP LAW are considered to be Data Controllers, whose obligations include ensuring that Personal data is collected for specified and legitimate purposes and that it is not further used for incompatible purposes;that this data is necessary and proportional to the purposes of the law firm; that Personal data remains accurate and up-to-date and only for the period necessary; the Confidentiality and security of the processing; that the Commissioner for Personal Data Protection is notified of the processing of such data; that a license is obtained from the Commissioner before any transfer of personal data takes place to third countries outside the EU and the EEA and to countries with an adequate level of protection.
Our fees are as agreed with clients. Our invoices are due for payment within thirty days from the date of issue. No refunds are given after a service has been processed.
The client agrees to indemnify our office against all liabilities, claims and expenses that may arise from any breach of the Terms and Conditions by them.
4. Working with other clients.
We will not be prevented or restricted by virtue of our relationship with you, including anything in this Terms and Conditions, from providing services to other clients, except when there is a conflict of interest preventing us from doing so. Our standard internal procedures are designed to ensure that confidential information communicated to us during the course of this assignment will be maintained confidentially.
5. Client identification.
As with other professional firms, we are under stringent requirements to identify our clients for the purposes of anti-money laundering legislation. We are likely to request from you, and retain, some information and documentation for these purposes, and/or make searches of appropriate databases. If satisfactory evidence of your identity is not provided within a reasonable time, there may be circumstances in which we are not able to proceed with rendering our services.
MONEY LAUNDERING REPORTING
The provision of corporate, legal, secretarial services is a business in the regulated sector under The Prevention and Suppression of Money Laundering Activities Law of 2007, lawyers are required to report all knowledge or suspicion, or reasonable grounds to know or suspect, that a criminal offence giving rise to any direct or indirect benefit from criminal conduct has been committed, regardless of whether that offence has been committed by their client or by a third party. If, as part of our normal legal work, we have knowledge or suspicion, or have reasonable grounds to know or suspect, that such offences have been committed we are required to make a report to The Unit for Combating Money Laundering (MOKAS). In such circumstances it is not our practice to discuss such reports with you because of the restrictions imposed by the ‘tipping off’ provisions of the anti-money laundering legislation.
During our engagement we will from time to time communicate electronically with each other. However, the electronic transmission of information cannot be guaranteed to be secure or virus or error free and such information could be intercepted, corrupted, lost, destroyed, arrive late or incomplete or otherwise be adversely affected or unsafe to use. We recognize that systems and procedures cannot be a guarantee that transmissions will be unaffected by such hazard.
We confirm that we accept the risks of and authorize electronic communications between us. We each agree to use commercially reasonable procedures to check for the then most commonly known viruses before sending information electronically. We shall each be responsible for protecting our own systems and interests in relation to electronic communications and both yourselves and ourselves (in each case including our respective employees, agents or servants) shall have no liability to each other on any basis, whether in contract, tort (including negligence) or otherwise, in respect of any error, damage, loss or omission arising from or in connections with the electronic communication of information between us and our reliance on such information.
The exclusion of liability in the previous paragraph shall not apply to the extent that any liability arises out of acts, omission or misrepresentation which are in any case criminal, dishonest or fraudulent on the part of our respective lawyers, directors, employees, agents or servants.
If the communication relates to a matter of significance on which you wish to rely and you are concerned about the possible effects of electronic transmission you should request a hard copy of such transmission from us. If you wish us to password protect all or certain documents transmitted you should discuss this with us and we will try to make appropriate arrangements.
These Terms and Conditions are governed and shall be construed in accordance with the laws of Cyprus and submit to the exclusive jurisdiction of the Cyprus courts.